Facilities Co-ordinator

Description

We are System C, a proud British business on a mission to connect and transform health and care outcomes for all through our market leading software. 

We care about what we do, and that goes for our team members too. We take our role in public digital transformation seriously. We’re in it for the long haul and pride ourselves on how we strive to be better, every day. 

We’re thrilled to invite a talented Facilities Coordinator to join us at this exciting time as we create a new facilities role for the company. 

This isn’t just a job; it's an opportunity to own it and shape the role, and ultimately your career. 

The Role 

We are looking for an experienced Facilities Coordinator to oversee all UK office related activities. You will be responsible for preserving the good condition and infrastructure of all our office sites ensuring that facilities are safe and well-functioning and that our accommodation is problem-free and safe so that our employees can work under the best conditions. 

This role is directly supporting System C in our integration activities by operating a central facilities function across the Group. To achieve this, there are some key projects to establish the Group’s process for raising and co-ordinating resolution of facilities management tickets and ensuring we are consistently complying with Health & Safety regulations across our sites and businesses. 

Health & Safety Compliance 

• Reviewing and promoting Health & Safety compliance throughout the office including fire safety, Office Risk assessments and associated documentation
• Conduct site visits, inspections, and high-level audits across all areas of the business to ensure the necessary levels of understanding and compliance are in place and all health and safety procedures are being adhered to. Identifying risks, taking preventative action, and managing required repairs where needed
• Proactively help to improve Health and Safety standards across all offices, putting in procedures and ensuring staff within those offices are following guidelines

General Facilities Management 

• Manage and action the office maintenance, health and safety and office supplies requests for each of the offices
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments, with support from other teams or external advisers as appropriate
• Manage third party office systems and maintenance contracts, overseeing renewals including proactively sourcing alternative options to streamline processes and ensure company requirements are being met
• Manage administrative aspects of running the office including allocation of office space according to needs, working with the relevant teams and Managers

Skills & Experience 

The Facilities Coordinator is a newly created role and will report into the Group Procurement & Sustainability Manger. We are looking for people with the confidence to help shape the role and function. Ideally, we are looking for candidates with a facilities management background, but we invite people that have a working knowledge of H&S practices and strong coordination and project management skills to also apply. 

• Have knowledge of Health and Safety working practices (COSH, RIDDOR etc.)
• Have NEBOSH or IOSH qualification or a willingness to undertake these or similar qualifications
• Maintenance planning and project management
• Experience in managing budgets and controlling costs
• Strong attention to detail and ability to work independently
• Good business acumen for problem solving
• Confidence to deal with a range of stakeholders

Desirable 

• Have a full, valid driving license

Hybrid Working: 2/3 days a week from either the Leeds, Liverpool or Oxford office 

The role will also require occasional pre-planned travel to UK sites 

At System C, we prioritise transparency in our job requirements and selection criteria, ensuring they are based solely on the essentials needed for effective job performance. We consciously avoid assumptions that could skew our perception of a candidate’s suitability for hire.

Our recruitment practices are designed to ensure that no applicant is unfairly disadvantaged by procedures or requirements that disproportionately affect protected groups without being essential for the job.

For every position, we develop a detailed job description and person specification. This approach maintains our focus on the true demands of the role and the skills, experience, and qualifications necessary. During interviews, we involve multiple interviewers where possible to further mitigate unintentional bias, thereby promoting a fair and equitable hiring process.